UNIVERSITY OF KOBLENZ
Universitätsstraße 1
56070 Koblenz
We, the University of Koblenz, hereby inform our staff in employment or work relationships, as well as all honorary staff, freelancers and lecturers, about the processing of personal data and the rights to which they are entitled.
University of Koblenz
Universitätsstraße 1
D-56070 Koblenz
Germany
Phone: +49 261 287 - 0
E-Mail: service@uni-koblenz.de
Konstantin Wagner
Universitätsstraße 1
D-56070 Koblenz
Germany
Phone: +49 261 287 2860
E-Mail: datenschutz@uni-koblenz.de
In the following, you will find an overview of the different purposes and legal bases of data processing.
In the context of processing the personal data of the data subjects, the following data categories might be affected: personal master data (e.g. first name, last name, title, date of birth, marital status, religious denomination) together with photos (personnel file), contact data (e.g. private address, private email address, private phone number), data on social insurance and finances (e.g. social insurance and tax identification features as well as bank details), health insurance data, qualification features (e.g. references, admission, certificates, etc.) as well as health data in the context of company integration management.
There are contractual and legal obligations to provide us with personal data for the purposes mentioned under section III. nos. 1 and 2. If you do not provide us with this data, we will be unable to fulfil our obligations under the contractual relationship with you and due to legal obligations, or to exercise our rights under them to their full extent, and you may suffer legal disadvantages.
As a general rule, only personal data that has been collected directly from the data subjects themselves is processed. In individual cases, the University of Koblenz also receives data from third parties, in particular the State Office for Finance (LfF).
Within the university, employees can access personal data in order to fulfil their tasks. In addition, processors who are entrusted with providing services in the human resources or IT area or with maintaining IT systems for the University of Koblenz may also access data to the extent necessary. Personal data may be passed on to third parties within the scope of legal obligations, e.g. within the scope of obligations under civil service, social security and tax law. In particular, the University of Koblenz transmits personal data to the LfF for the purpose of making payments, remunerations, subsidies and, if applicable, child benefits payable and for anonymised forwarding to the Rhineland-Palatinate State Office for Statistics (personnel statistics). Furthermore, personal data may be transmitted to authorities and public bodies such as public prosecutors, courts or tax authorities if and to the extent that there is a legal basis for doing so, in particular an official obligation. In addition, the University of Koblenz reserves the right to transmit personal data of the persons concerned to third parties, in particular in the context of cooperation and third-party funded projects, insofar as this is necessary in the context of providing evidence of use. Data exchange for payment and fee purposes with the LfF, the Landeshochschulkasse (state university fund) and with banks and credit institutions is mandatory, as payment and fee transactions are carried out exclusively by bank transfer using the SEPA procedure.
We store your data for as long as is necessary for the storage purpose pursued by us, insofar as this is provided for in laws or regulations to which the University of Koblenz is subject.
If the purpose of storage no longer applies or if a storage period prescribed by law to which the controller is subject expires, the personal data will be deleted or their processing restricted in accordance with the statutory provisions.
After the termination of a service, employment or fee-based or work contract relationship or teaching assignment, the University of Koblenz deletes personal data of the persons concerned if this data is no longer needed, unless legal provisions prevent the deletion. Section 96 of the Civil Service Act (LBG) applies to the personal files of civil servants.
In principle, we process your personal data only in Germany and they are not transmitted to third countries,
There is no automated decision-making, including profiling, within the meaning of Article 22 of the GDPR.
As a data subject, you have the following rights under the GDPR:
Right of access: You have the right to receive information about the personal data pertaining to you that we process.
Right to rectification: You may demand that inaccurate personal data will be rectified. Furthermore, you may demand that incomplete data will be completed.
Right to erasure: In certain cases, you are entitled to demand the erasure of your personal data.
Right to restriction of processing: In certain cases, you are entitled to demand that we restrict the processing of your data.
Right to data portability: If you have made the data available to us based on a contract or consent, you are entitled to demand to receive the data which you provided to us in a structured, commonly used and machine-readable format or to have them transmitted by us to another controller.
Withdrawal of consent: If you have given us your consent as to the processing of your data, you may withdraw the consent at any time with effect for the future. This does not affect the legitimacy of the processing of your personal data before the withdrawal of the consent.
Right to object: You have the right to object at any time to the processing of your personal data on the basis of Art. 6(1)(e) or (f) GDPR for reasons arising from your particular situation.
Your personal data will then no longer be processed unless we can provide compelling protected reasons for such processing that outweigh your interests, rights and freedoms, or the processing is necessary for the assertion of, exercise of, or defence against any legal claims.
Asserting your rights: To assert any of your abovementioned rights, please contact us by email at datenschutz@uni-koblenz.deor in writing at the above address. Please ensure that we are able to clearly identify you.
Right to complain to a supervisory authority: You have the right to complain to a data protection supervisory authority if you believe that the processing of your personal data is unlawful. The supervisory authority responsible for us is:
The Rhineland-Palatinate DPA (Landesbeauftragte für den Datenschutz und die Informationsfreiheit Rheinland-Pfalz)
Hintere Bleiche 34
55116 Mainz
Germany
E-Mail: poststelle@datenschutz.rlp.de