Private statement for the LinkedIn profile of the University of Koblenz

We, the University of Koblenz, take the protection of personal data and its confidential treatment very seriously. When you visit our LinkedIn profile, your personal data is processed. It does not matter whether you are logged in or not when you visit the page. Therefore, we hereby inform you how we process your personal data and what rights you have.

The following information relates to the processing of your data when you visit our LinkedIn profile, provided that this is done under our own responsibility.

More information about data processing by LinkedIn Ireland Unlimited Company as the provider of LinkedIn can be found here.

1. Controller

University of Koblenz
Universitätsstraße 1
D-56070 Koblenz
Germany

Phone: +49 261 287-0
Fax: +49 261 287-1600
E-Mail: service@uni-koblenz.de

2. Data protection officer

If you have any questions or suggestions regarding data protection, please contact our data protection officer.

University of Koblenz - Data protection officer
Konstantin Wagner
Universitätsstraße 1
D-56070 Koblenz,
Germany

Phone: +49 261 287-2860
Contact via E-Mail: datenschutz(at)uni-koblenz.de

LinkedIn‘s data protection officer can be contacted here.

3. Data subject rights

As a data subject, you have the following rights under the GDPR:

Right of access: You have the right to receive information about the personal data pertaining to you that we process.

Right to rectification: You may demand that inaccurate personal data will be rectified. Furthermore, you may demand that incomplete data will be completed.

Right to erasure: In certain cases, you are entitled to demand the erasure of your personal data.

Right to restriction of processing: In certain cases, you are entitled to demand that we restrict the processing of your data.

Right to data portability: If you have made the data available to us based on a contract or consent, you are entitled to demand to receive the data which you provided to us in a structured, commonly used and machine-readable format or to have them transmitted by us to another controller.

Withdrawal of consent: If you have given us your consent as to the processing of your data, you may withdraw the consent at any time with effect for the future. This does not affect the legitimacy of the processing of your personal data before the withdrawal of the consent.

Right to object: You have the right to object at any time to the processing of your personal data on the basis of Art. 6(1)(e) or (f) GDPR for reasons arising from your particular situation. Your personal data will then no longer be processed unless we can provide compelling protected reasons for such processing that outweigh your interests, rights and freedoms, or the processing is necessary for the assertion of, exercise of, or defence against any legal claims.

Asserting your rights: To assert any of your abovementioned rights, please contact us by email at datenschutz@uni-koblenz.deor in writing at the above address. Please ensure that we are able to clearly identify you.

Right to complain to a supervisory authority: You have the right to complain to a data protection supervisory authority if you believe that the processing of your personal data is unlawful. The supervisory authority responsible for us is:

The Rhineland-Palatinate DPA (Landesbeauftragte für den Datenschutz und die Informationsfreiheit Rheinland-Pfalz)
Hintere Bleiche 34
55116 Mainz
Germany

E-Mail: poststelle@datenschutz.rlp.de

4. Details of the relevant processing purposes and functionalities

4.1 Interaction and use of functionalities of the service

We use our LinkedIn profile to provide you with content related to our public-interest activities (public relations of the University of Koblenz). The processing includes reporting on current topics, interacting and communicating with visitors, receiving and processing requests, complaints or other feedback. The University of Koblenz has no influence on the type and extent of the data processed by LinkedIn, the type of processing and use or the transfer of this data to third parties. It also has no effective means of control in this respect.

The categories of personal data processed include profile name, profile picture, ‘likes’, contact information, education and professional background, type and content of interaction (e.g. sharing, rating, commenting), date and time of interaction, type of device.

4.2 Statistical analysis using LinkedIn page insights

We use page insights to ensure that the content of our LinkedIn profile is well-structured and continuously optimised. The provider supplies us with anonymised data in the form of statistics about how many users visit the page and when they interact with it (page insights).

LinkedIn provides more information here about page insights and which categories of personal data are processed and how.

The use of our LinkedIn profile and the related processing of personal data by the University of Koblenz is based on Article 6 (1) (e) of the General Data Protection Regulation (GDPR) in conjunction with Section 3 of the Rhineland-Palatinate Data Protection Act (LDSG) in conjunction with Section 2 (11) of the Rhineland-Palatinate Higher Education Act (HochSchG) and serves to perform necessary tasks in the public interest (public relations work of the University of Koblenz), as well as, in the case of page insights, to optimise our public relations work and to communicate with our visitors more effectively.

If you contact us voluntarily via our LinkedIn profile, your data will be processed on the basis of your express consent in accordance with Article 6(1)(a) GDPR.

For Page Insights, the processing is carried out in joint controllership with LinkedIn in accordance with Art. 26 GDPR. More information on the purposes and legal basis of processing by LinkedIn can be found here. With regard to Insights data, we are jointly controllers with LinkedIn and there is an joint controller agreement (‘Page Insights Joint Controller Addendum’).

6. Access to data and location of the data processing

Employees of our organisation have access to your personal data to the extent necessary to fulfil the above-mentioned purposes.

We use service providers to support us with data processing as part of data processing on our behalf. These service providers are subject to strict contractual agreements, including confidentiality agreements.

By law, we are obliged in some cases to transfer personal data to authorities (e.g. requests for information from investigating authorities).

LinkedIn Ireland Unlimited Company, as the provider of LinkedIn, processes the data described here. LinkedIn states that it may use the services of third parties (partner companies and external service providers) to assist it in providing its services (e.g. maintenance, analysis, testing, payment, fraud detection, marketing and development). These third parties have access to your information to the extent reasonably necessary to perform these tasks for LinkedIn and are obligated not to disclose or use your information for any other purpose. More information can be found here.

LinkedIn also transfers personal data to countries outside the EU (LinkedIn Corporation, 1000 W. Maude Ave, Sunnyvale, CA94085, USA). Standard contractual clauses have been concluded between LinkedIn Ireland Unlimited Company and LinkedIn Corporation.

7. Duration of processing and storage of personal data

We store your personal data only as long as it is necessary to fulfil the above-mentioned purposes and there are no obligations to store it.

In the event of an objection or the withdrawal of consent, we will delete your personal data, unless further processing is permitted by the relevant legal provisions. In addition, illegal content may be deleted. Regarding deletion by LinkedIn, we refer to their privacy statement.